Part VB – the statutory text and artistic licence for educational copying of literary, dramatic, musical and artistic works

Part VB of the Copyright Act allows universities, TAFEs and schools to make multiple copies of literary, dramatic, musical and artistic works for educational purposes. Payment is made to Copyright Agency, which is the collecting society that administers this licence. Payment is made by each university, with UA (as whole of sector) negotiating the details of the licence under the direction of Vice-Chancellors.

The licence allows universities to copy and communicate text and artistic works in both hard copy and electronic form, including:

  • photocopying hardcopy books, journals, newspapers or reports
  • scanning from hardcopy works 
  • printing from electronic material such as websites, e-books or CD-Roms
  • uploading text or artistic material to an intranet, repository or learning management system (LMS)
  • making electronic copies of works (eg saving to disc).
The Part VB licence has a number of rules about how much a university can copy and communicate from a text or artistic work, and some of these rules differ depending on whether the source material is in hard copy or electronic form.

There are also notice and marking requirements. And where a hardcopy work is scanned into electronic form and communicated, each copy or communication must include a notice in the prescribed form. 

As part of the licence scheme universities are required to take part in sampling surveys for both photocopying (the Hardcopy survey) and electronic copying/communication (the EUS). Surveyed universities are required to record all uses of copyright material, in surveyed department, over the period of the survey. This data is used by Copyright Agency to identify rights holders whose works have been copied. There is no requirement to keep a record of copying/communication unless the university is taking place in a survey. 

Eight universities participate each year the Hardcopy survey, the EUS, or both. It is a requirement of the Part VB licence that universities participate in the surveys and comply with survey obligations. 

Please contact your university’s Copyright Officer for more information on this licence.

Part VA - Statutory Broadcast Licence for Copying of Television and Radio Programs

The Statutory Broadcast Licence is set out in Part VA of the Copyright Act. It permits educational institutions to copy radio and television programs including programs from:
  • free-to-air radio and television;
  • satellite and subscription (pay) radio; 
  • also podcasts and webcasts which originated as television and radio broadcasts and which are available on the broadcaster’s website; and 
  • communicate the material to their staff and students via an intranet, repository or learning management system (LMS)

Payment is made to the Screenrights, which is the collecting society that administers the radio and television broadcast Licence. Payment is made by each university, with UA (as whole of sector) negotiating the details of the licence under the direction of Vice-Chancellors.

Unlike the Part VB licence, there is no limit to how much of a broadcast can be copied. However, the copy must be made or communicated for educational purposes. 

Physical copies must contain the prescribed form of notice have a notice on the item or the box. When communicating broadcasts to students it is also a requirement to include the prescribed form of notice. 

As with the Part VB licence, universities are required to take part in sampling surveys. The data collected during the surveys is used by Screenrights to identify rights holders whose works have been copied/communicated. During sampling survey universities are required to record all copying and communication of broadcasts over a certain period of time. There is no requirement to keep records of usage unless the University is being surveyed. Eleven universities are surveyed each year. It is a requirement of the Part VA licence that universities participate in the surveys and comply with survey obligations. 

Please contact your university’s Copyright Officer for more information on this licence..

Voluntary Music Licence

The music licence permits universities to use musical works and sound recordings in ways that are set out in the licence. The licence applies to musical works and sound recordings in the repertoire of the music collecting societies - APRA, AMCOS, PPCA and ARIA - unless these have been expressly excluded. Payment is made to both APRA/AMCOS and ARIA. Payment is made by each university, with UA (as whole of sector) negotiating the details of the licence under the direction of Vice-Chancellors.

Universities are required to take part in an annual survey, reporting on music stored centrally at the university. This allows the Societies to identify copyright owners and calculate distribution rates for copyright owners. 

Please contact your university’s Copyright Officer for more information on this licence.